JOB DESCRIPTION

POSITION DESCRIPTION PAGE 1

KEY AREA ARCHITECT (REG.)

OVERVIEW

REPORTS TO

(Organisational Chart and

Performance Mgt Authority)

Practice Manager (PM) / Associate (ASSOC)

EMPLOYMENT STATUS Full Time

SUMMARY You are responsible for,

- documentation of allocated project/s in accordance with direction,

- drafting of project specifications

- coordination of consultant documentation,

- compliance with DMG Architecture templates and standards in

documentation,

- comprehensive understanding of and compliance with AS, NCC, DDA

and other relevant legislation.

PEOPLE RELATIONSHIP DMG Architecture, DMGC, DMG Administration, Clients, Authorities,

Consultants and Contractors.

PEOPLE MANAGEMENT

Authority to delegate tasks to

- Grad. Architect (GA) / Snr Draftsperson (SDRAFT)

- Jnr Draftsperson (JDRAFT)

- Student Architect (STUDENT)

- Interior Designer (ID)

YOUR RESPONSIBILITIES

STAFF DEVELOPMENT / MANAGEMENT (HR & TRAINING)

PERFORMANCE REVIEW - Submission of self assessment in half-yearly performance review

- Participate proactively in staff performance review process

REGISTRATION AND

CONTINUING PROFESSIONAL

DEVELOPMENT (CPD)

- Identify and undertake CPD in order to maintain qualifications.

- Advise PM of CPD seminar and training opportunities.

TRAINING - Identify training needs that will enhance individual's contribution to

DMG.

MENTORING / STAFF

RELATIONSHIPS

Informal

- Conduct informal mentoring and make self available in assisting direct

reports to develop in their positions.

- Ensure that relevant information is communicated to direct

reports/consultants enabling them to effectively carry out their

functions.

- Ensure when delegating tasks to direct reports that they have the

appropriate skill, knowledge and ability.

POSITION DESCRIPTION DATE LAST APPROVED: SEPT 2014 PAGE 2

PERFORMANCE

MANAGEMENT PROCESS

-

RESOURCING -

RECRUITMENT -

COMPLIANCE AND

GOVERNANCE

- Compliance with all DMG Policies and Procedures as amended from

time to time.

- Understanding of Australian Standards and National Construction

Code.

- Understanding of current forms of construction contracts.

ADMINISTRATION

DMG ARCHITECTURE

OPERATIONS REPORT

(MONTHLY)

-

DMG ARCHITECTURE

MANAGEMENT MEETING

-

DMG ARCHITECTURE STAFF

MEETING

- Attend weekly DMG Architecture Staff Meeting

FILING & DOCUMENT

CONTROL

- Ensure all project documentation is held within set filing structure.

- Transfer pertinent email attachments to set filing structure.

- Scan hard copy documents to set filing structure.

- File all emails (received and sent) within project folder in the email

server.

- Ensure all documents are saved in accordance with DMG document

naming policy

- Ensure all sensitive hard copy information is shredded when no longer

referred

DMG DATABASE &

TIMESHEETS

- Complete timesheets in DMG Database on a weekly basis (by Friday)

or as otherwise requested.- Record plotter usage in DMG Database.

PHOTOGRAPHIC RECORD - Maintain photographic record of works when attending site.

- File in appropriate location on DMG server.

BUSINESS DEVELOPMENT & CLIENT MANAGEMENT

BUSINESS DEVELOPMENT - Actively undertake business development initiatives (eg. attend

industry functions, client functions, maintain industry

contacts/networks).

- Maintain memberships in appropriate industry associations and

groups.

- Maintain a professional profile within the architecture industry.

POSITION DESCRIPTION DATE LAST APPROVED: SEPT 2014 PAGE 3

PROJECT TENDERING - Assist in preparation of response documentation to tender

opportunities.

MARKETING & BRANDING - Act as a DMG brand advocate.

- Ensure consistency in materials and branded templates in accordance

with DMG Corporate Guidelines.

- Ensure consistency in produced documentation with the DMG

Corporate Guidelines.

CLIENT RELATIONSHIP MGT - Provide a positive contribution to DMG/Client relationship.

DMG ARCHITECTURE ENGAGEMENT & CONTRACTING

FEE PROPOSAL - Understand scope of fee proposal.

- Have an understanding of project profitability during project.

CLIENT & ARCHITECT

AGREEMENT

- Understand the scope of the Client & Architect Agreement

CONSULTANT ENGAGEMENT & MANAGEMENT

TENDERING &

RECOMMENDATION

- Assist the PL in tendering consultancy works.

- Assist the PL in assessment of tender proposals received and drafting

of recommendation of 'preferred' consultant to the client.

ENGAGEMENT / VARIATIONS - Assist the PL as required.

CONSULTANT MANAGEMENT - Retain and file all consultant correspondence in accordance with DMG

Architecture policy.

- Maintain a written record of consultant conversations and meetings.

- Undertake regular written correspondence and briefing of the

consultant team.

- Understand consultant scope of engagement.

- Ensure timely transmission of consultant documentation to project

team (eg. other consultants, contractor).

INVOICING -

PROJECT DELIVERY

PROJECT SCOPE - Attend project start-up meeting and ensure clear understanding of

project scope.

- Ensure amendments to project scope are updated within project

scope document and advised to the PM/Assoc.

- Ensure approved amendments to the project scope are disseminated

to project team through regular project meetings.

- Only commence works on an amended project scope following

confirmation of client approval of varied fee.

POSITION DESCRIPTION DATE LAST APPROVED: SEPT 2014 PAGE 4

PROJECT ESTABLISHMENT &

DELIVERY

- Ensure an understanding of and commitment to both the project

program and documentation delivery program and as it is varied from

time to time.

'SAFETY IN DESIGN' REPORT - Assist the Project Leader in preparation of a comprehensive 'Safety in

Design' for each project.

DOCUMENTATION - Ensure all architectural documentation is completed in accordance

with DMG Architecture templates and standards.

- Ensure all architectural documentation is completed in compliance

with industry codes and standards.

- Ensure all amendments to the agreed design are documented.

- Ensure all consultant documentation is coordinated with the

architectural documentation.

- Work with project team to ensure delivery of documentation in

accordance with directions given by the PM/Assoc/PL.

DOCUMENT CONTROL - Ensure all project documents are saved/named in accordance with

DMG convention.

- Ensure working within the implemented DMG Architecture filing

structure.

- Ensure documentation issued from DMG Architecture in accordance

with established templates to maintain consistency.

- Ensure all architectural documentation is issued with transmittal

documentation.

- Ensure all architectural documentation is issued with appropriately

completed title block (ie. numbering convention, revision, issue type).

- Ensure all contract administration processes are being undertaken in

accordance with DMG Architecture templates.

- Responsible for their own and reporting project staff implementation

of document control systems and as amended from time to time.

PROJECT DELIVERY (CONSTRUCTION PHASE)

DOCUMENT CONTROL - Ensure implementation of document control systems during contract

administration & defects liability period.

- Ensure information contained on the FTP site remained 'current issue'

only and is removed following project completion.

- Ensure all pertinent correspondence and documentation is recorded

on the DMG server (including email correspondence).

CONTRACT ADMINISTRATION - Understand and implement Contract Administration templates and

procedures.

- Ensure implementation of DMG Contract Administration templates

and procedures.

- Assist in drafting of construction contract for PM/Assoc. review.

- Assist in preparation of documentation (eg. Payment Claim

POSITION DESCRIPTION DATE LAST APPROVED: SEPT 2014 PAGE 5

Certificates, Variation Orders, EOT Claim Approvals, RFIs responses,

other notices and contractual correspondence) for PM/Assoc./PL

review.

- Ensure adequate photographs of works are taken when attending

project sites so as to represent a general understanding of the status of

the project works and demonstrate/record quality of construction.

- Undertake site visits and attend site meetings on an as required basis

to review status of the project works and maintenance of set quality of

construction.

OBJECTIVES / KPI’s

QUANTITATIVE - Accountable to DMG Architecture Project Program (as delegated on a

task basis)

- Accountable to 'Safety in Design' Reporting requirements

- Maintain high standard architectural service and quality of

documentation

QUALITATIVE - Professional presentation & respectful interaction with staff, clients,

consultants & subcontractors.

- Clear and concise communication (written and verbal)

- A high attention to detail and accuracy when completing tasks and

delivering information.

- Ability to manage changing instructions, priorities and deadlines.

- Effective organisation to manage day to day workload/demands.

- Demonstrated understanding of DMG Policies and Procedures & their

implementation

- Demonstrated commitment to ongoing personal professional

development.

- Demonstrated current general understanding of Australian Standards

/ Regulations, applicable legislation and Construction Contracts.

- Continually review current industry and technological improvements

to enhance knowledge base within the DMG Architecture practice and

implementation of the same.

EXPERIENCE & QUALIFICATIONS

INDUSTRY EXPERIENCE + 5 yrs industry experience

+ 1 yrs in role

TERTIARY - Architectural qualification, drafting qualification

TRAINING

LICENSES / CERTIFICATES - Valid White/Blue Card

- Drivers license

POSITION DESCRIPTION DATE LAST APPROVED: SEPT 2014 PAGE 6

COMPETENCIES - REVIT, AutoCAD

- MS Word, Excel, Project

- Sketch-up *

- Photoshop *

- Indesign *

- V-Ray *

OTHERS

EMPLOYEE ACKNOWLEDGMENT

ISSUED TO:

SIGNED:

DATE:

MANAGER AUTHORISED: